Preparing for a Meeting

All you need to know to make sure your IBM^® Lotus^® Sametime^® meetings go smoothly, including:

• Getting started



• Using Sametime Connect



• Preparing to use computer audio and video



• Working with Sametime meetings

Having an Effective Meeting

Information that will help you make the most of your meeting, including:

• Attending and participating in a meeting



• Presenting information in a meeting (using the whiteboard and screen sharing)



• Communicating in a meeting (using chat and audio/video)



• Moderating a meeting

Finishing a Meeting

What you need to know to finish a meeting and view information about it when it is over.

Sametime Discussions and TeamRooms

Read this section if you plan to use a Discussion or IBM Lotus Sametime TeamRoom^® to supplement your Sametime meetings.

Preparing for a Meeting

Getting Started with Sametime

• Getting Started with Sametime



• What's New in Sametime 3.1?



• What You Need to Use Sametime



• Accessibility Features



• Shortcut Keys



• Mnemonics



• Mnemonics in the Meeting Room



• Mnemonics in Broadcast Meetings



• Mnemonics in Recorded Meetings



• Testing a Meeting



• Making Your Browser Work with Sametime



• Registering to Use Sametime



• Downloading the Meeting Room



• How to Handle Security Warnings



• Logging on to Sametime



• Passwords



• Changing Your Password



• Customization by the Administrator



• Using Different Language Versions of Sametime

Using Sametime Connect

• Using Sametime Connect



• Downloading Sametime Connect



• Working with Sametime Connect



• Determining Which Version of Sametime Connect You Are Using



• Starting and Exiting Sametime Connect



• Logging on and Setting Connectivity Preferences



• Creating and Maintaining the Contact List



• Managing Your Online Status



• Sending Instant Messages



• Customizing Your Instant Meeting Invitations



• Using Alerts



• Sametime Connect and AOL Instant Messenger



• Defining Your Audio and Video Tools



• Managing the Sametime Connect Window



• Accessing Other Areas of Sametime

Preparing to Use Computer Audio and Video

• Preparing to Use Audio and Video



• Supported Sound Cards



• Supported Cameras



• Using Sametime to Test Your Audio and Video



• Testing and Configuring Your Sound Card

Working with Sametime Meetings

• Working with Sametime Meetings



• Working with Scheduled Meetings



• Preparing for a Scheduled Meeting



• Creating a Scheduled Meeting



• Editing a Scheduled Meeting



• Deleting a Scheduled Meeting



• Accessing Meeting Details



• Working with Instant Meetings



• Checking Available Audio and Video Tools



• Starting an Instant Meeting

Having an Effective Meeting

Attending and Participating in Sametime Meetings

• Attending and Participating in Sametime Meetings



• Viewing and Attending a Scheduled Meeting (without search)



• Viewing and Attending a Scheduled Meeting (with search)



• Special Options for Scheduled Meetings



• Attending an Instant Meeting



• Observing a Meeting



• Viewing a Presentation



• Viewing Meeting Information



• Viewing Web Pages



• Viewing Poll Responses Shared by the Moderator



• Participating in a Meeting



• Using Permissions



• Editing Files



• Responding to Polls



• Raising Your Hand



• Transferring a File



• Inviting Others to a Meeting



• Responding to a Meeting Invitation



• Participating in a Broadcast Meeting



• Using Outlook to Schedule and Attend Sametime Meetings



• Using Lotus Notes to Schedule and Attend Sametime Meetings



• Configuring Sametime



• Adding a Participant Name to the Contact List



• Tips for Arranging the Meeting Room

Presenting Information in a Meeting

• Presenting Information in a Meeting



• Presenting Information with the Whiteboard



• Presenting an Attached File



• Creating a Presentation with the Whiteboard Tools



• Drawing on the Whiteboard



• Entering Text



• Pointing to an Item on the Whiteboard



• Customizing Your Presentation



• Editing a Presentation



• Presenting Information with Screen Sharing



• Ensuring Security



• Tips for Improving Screen-Sharing Performance



• Tips for Using Screen Sharing to Work Together



• Using Screen Sharing for a Presentation



• Using the Screen-Sharing Toolbar



• How to Share Your Screen



• Allowing Others to Control to the Shared Screen



• Taking Control of the Shared Screen

Communicating in a Meeting

• Communicating in a Meeting



• Communicating with Meeting Room Chat



• Editing a Meeting Room Chat Message



• Communicating with Computer Audio and Video



• Tips for Improving Computer Audio Quality



• Speaking During the Meeting



• Muting Your Microphone or Your Speakers



• Adjusting the Volume of Your Microphone or Speakers



• Viewing the Participant Who Is Speaking



• Viewing Your Own Video Image



• Floating the Video Windows



• Using a 360-Degree Video Camera with Sametime



• Viewing or Hiding the Audio Controls and Video Windows



• Using Audio and Video in Multiple Meetings



• Setting Audio/Video Preferences in the Meeting Room



• Troubleshooting Audio and Video During a Meeting

Moderating a Meeting

• Moderating a Meeting



• Conducting a Meeting



• Making Sure That Everyone Has Arrived



• Reviewing the Agenda



• Handling Permissions



• Attaching a File During a Meeting



• Working with Raised Hands



• Conducting an Audio Meeting



• Monitoring the Length of the Meeting



• Switching the Moderator



• Sending Information to Participants



• Sending Web Pages



• Sending Polls



• Viewing and Sharing Poll Responses

Finishing a Meeting

• Finishing a Meeting



• Saving Meeting Information



• Leaving a Meeting



• Viewing Saved Meeting Information



• Working with a Recorded Meeting



• Viewing a Recorded Meeting



• Exporting (Saving) a Recording of a Meeting



• Importing (Saving) a Recording of a Meeting



• Replacing a Recording of a Meeting



• Deleting a Recording of a Meeting



• Listening to a Recorded Telephone Conference Call

Using Sametime Discussions and TeamRooms

• Using Sametime Discussions and TeamRooms



• Using a Discussion



• Using a TeamRoom