Using a TeamRoom

A TeamRoom is a public forum where anyone who is working on a project can create documents for others to read, respond to comments from others, and review project status and deadlines. You can also use Sametime to chat with others who are working in the TeamRoom.

It is important to understand the following concepts when using a TeamRoom:

The Team Leader and the Team Facilitator

Every TeamRoom includes a team leader and a team facilitator. The team leader is responsible for organizing the team, defining team objectives, and making sure that the objectives are met. The team facilitator maintains the TeamRoom by creating and updating the TeamRoom information. The team leader and facilitator are the only team members who can edit or delete team documents and information entered by other team members. By default, the person who creates the TeamRoom is both the team leader and the team facilitator.

Team Documents

Participants in a TeamRoom can create team documents that include comments on a project, tasks that need to be completed, important reference information, or details about an upcoming meeting. When you create a team document, only you, the team leader, and the team facilitator can edit or delete the document, but anyone can read and respond to it.

Personal Documents (Newsletter Profiles)

If your administrator enables it, you can create a newsletter profile that will allow you to receive a list of documents that you define as relevant.

Project Information

All team members can view information about the project, such as status reports for teams and subteams and a list of TeamRoom participants. You can also add participants, deadlines, or status reports to the TeamRoom.

Inactive, Expired, and Private Documents

When creating or editing a document in the TeamRoom (such as a team document or a status report), you can define the document's status in the following ways:

• Active or Inactive: You might want to mark a document as "inactive" if it contains information that is no longer current or relevant. You can only view inactive documents in the "Index of All Documents" and Inactive Documents views of the TeamRoom.



• Expired: You might want to mark a document as "expired" if you are not ready to delete it, but it is no longer relevant to the TeamRoom. If your administrator enables archiving in your TeamRoom, expired documents are archived and eventually deleted from the TeamRoom.



• Private: You might want to mark a document as private if it contains incomplete or confidential information that you do not want others to see. You are the only person who can view a document that you mark as private.

See also:
Chatting with Others
Leading or Facilitating a TeamRoom