Working with Personal Documents (Newsletter Profiles)

Your Newsletter Profile allows you to monitor information that is relevant to your work while filtering out documents that do not interest you. You create a Newsletter Profile by defining the kinds of documents that you want to see. When a TeamRoom document matches the criteria defined in your Newsletter Profile, you receive an e-mail message (or "newsletter") that contains a link to the relevant topic.

To create your Newsletter Profile:

1. Click My Newsletter Profile under Personal Documents on the main TeamRoom page.



2. (Optional) Select one or more authors whose documents you want to see.



3. (Optional) Select one or more categories you want to track. For example, you might want to receive information about all topics that are related to Marketing Strategies or Product Concepts.



4. (Optional) Select one or more events you want to track. For example, you might want to receive information about all topics that are related to a specific project deadline.



5. (Optional) Select one or more words or phrases from the list or enter new words or phrases.



6. Click "Save & Close."

You can also add items to your Newsletter Profile by viewing a topic and clicking "Add Selected Topic to Newsletter Profile" at the top of the screen. If the leader or facilitator has enabled this feature, you will receive e-mail messages as people respond to the selected topic.

After creating your newsletter profile, you can open it at any time and click Edit Document to change the information in the profile. To delete a newsletter profile, edit the profile and remove all information in the fields on the Newsletter Profile page.

Note By default, you cannot receive newsletters in a TeamRoom. The facilitator or leader must have Lotus Notes and use it to set advanced options for the TeamRoom before you can receive newsletters.

See also:
Updating the TeamRoom Setup
Setting Advanced Options