Attaching a File During a Meeting

As the Moderator, you can attach files to the whiteboard at any time during a meeting. This feature is useful if you need to share a file that was not attached when the meeting was created. If another meeting participant has the file, you must ask that participant to transfer the file or e-mail it to you so that you can attach the file to the whiteboard.

For best results, follow the guidelines for preparing files for the whiteboard.

Note The Moderator can also save a changed whiteboard file.

To attach a file to the whiteboard during a meeting:

1. Click the "Attach a File" button or choose Tools - "Attach a File to the Whiteboard."



2. Click the link to check supported file types. Search for your file type in the list of files that Sametime can automatically convert for whiteboard display.



3. Do one of the following:



• If Sametime can automatically convert your file type, click Browse to select the file from your computer. If you want to attach a Sametime whiteboard file (SWB) from another meeting, see Accessing Meeting Details. After choosing the file, continue to step 4.



• If Sametime cannot automatically convert your file type, you must use Sametime Print Capture to convert the file. Once you have converted the file, return to step 1 and attach the converted FST file.




If Sametime Print Capture is not installed on your computer, click the link to download Sametime Print Capture. After downloading Sametime Print Capture, you must install it and restart your computer. Once your computer restarts, you can convert the file with Sametime Print Capture, return to the meeting, and attach the converted FST file.

Note Each file that you attach to the whiteboard must have a unique name. You cannot attach two files with the same name to a meeting.

4. Click OK. The file appears on the whiteboard. People can also access the file from the Meeting Details page in the Sametime Meeting Center.



5. Repeat steps 1-4 until you have attached all the files that you want to display on the whiteboard. The most recently attached file appears first on the whiteboard.

Note If you are having difficulty attaching a file, the Sametime Meeting Center might have run out of storage space. Contact your system administrator for assistance.

See also:
Conducting a Meeting
Transferring a File
Files: Attachments for the Whiteboard