Allowing Others to Control the Shared Screen

When you begin sharing your screen, you are the only participant who can control the screen on your computer. Other participants cannot control the screen unless you allow them to do so. You always maintain control of your screen, even when you allow other participants to control it.

After you allow others to control the shared screen, any participant can make changes to the shared information. For example, a participant who has control can edit a shared file or open a new file in a shared program. Before allowing other participants to control your screen, consider ways to protect your confidential information by reading "Ensuring Security."

Note Your system administrator might not allow other participants to control the shared screen. See "Customization by the Administrator" for more information.

Tip To prevent confusion about who should control the screen, use computer audio, Meeting Room chat, or a telephone conference call to discuss the order in which participants should control the screen.

Giving Control to Other Participants

Make sure that the participants to whom you want to give control have permission to edit/share . Move your mouse pointer over each name in the Participant List and read the tooltip. If the participant does not have permission to edit/share, the Moderator must grant permission. See "Asking for Permissions" for more information.

If you have not yet done so, begin sharing your screen. A sharing icon appears next to your name in the Participant List details. Other participants see your initials beside the cursor in the shared screen.

Choose Tools - "Let Others Control or Edit My Screen," or click Allow Control in the floating toolbar. A check mark appears next to "Let Others Control or Edit My Screen" on the Tools menu. Anyone who has permission to edit/share can now control the shared screen.

Tip To ensure that only one participant can control the shared screen, grant that participant permission to edit/share and revoke permission to edit/share from all other participants in the meeting.

At any time during the meeting, you can look at the Allow Control button to confirm that you have given control to the other participants. The Allow Control button remains pressed in while others have control. You can confirm who is controlling the shared screen by viewing the Participant List details. An arrow appears next to the name of the participant who is controlling the screen.

Note Do not use your keyboard or mouse while another participant has control.

Removing Control from Other Participants

To remove control from another participant and continue sharing, do either of the following:

Choose Tools - "Let Others Control or Edit My Screen" to remove the check mark. When the check mark is gone, other participants cannot control your screen.

Click Allow Control in the floating toolbar. Once Allow Control is not pressed in, other participants cannot control your screen.

If you click Stop Sharing or choose Tools - Stop Sharing, other participants automatically lose control of the shared screen.

Tip If you have trouble removing control of the shared screen, ask the controlling participant to stop moving the cursor.

Send us your comments and suggestions.