Setting Options for a Telephone Conference Call

You can set the following preferences for your conference call in the Telephone Conference Call Options dialog box. A telephone number for the call is automatically assigned and appears on the Meeting Details page after you save the meeting.

Note You can use Sametime to schedule a telephone conference call only if your server includes this capability. See your system administrator for more information.

To set options:

1. Select the "Telephone conference call" radio button on the Tools tab of the New Meeting page in the Meeting Center.



2. Enter a MeetingPlace user name and password if required or if you have a personal account. Your system administrator can provide you with your MeetingPlace user name and password. See your administrator for more information.



3. Enter the number of locations for the call. For example, if you are joining the call from Atlanta, two of your colleagues are calling in from Houston, and three more coworkers are calling in from Dublin, you would enter "3" in the "Number of locations" field. (You only need to count locations, not the number of people in each location.) A phone line is reserved for each location.



4. Click Options.



5. Enter information in any of the fields on the Telephone Conference Call Options dialog box. All fields are optional. If you do not enter a telephone conference call meeting ID, an ID is automatically assigned to the call. The available fields are explained below.



• Telephone conference call meeting ID: Enter a name or ID for your call. The ID cannot exceed nine characters. If you type letters into this field, they are converted to the equivalent numbers on a telephone. Do not use special characters such as asterisks. Participants must enter the meeting ID to attend the call.



• Telephone conference call password: For additional protection, you can assign a numeric password to the phone call. The password cannot exceed 17 digits. Be sure to remember the password; it will not be shown again.




The telephone conference call password is separate from the meeting password. You can assign a meeting password on the Security tab of the New Meeting page. A meeting password protects the online meeting.

• Billing code: If your company uses billing codes to track telephone conference calls, enter the code here. Otherwise, leave this field blank.



• Entry announcements: You can select to hear a beep, a beep and the person's name, or no sound when someone enters the call. "Beep and name" is the default selection.



• Departure announcements: You can select to hear a beep, a beep and the person's name, or no sound when someone leaves the call. "Beep only" is the default selection.



• Record this telephone conference call: Select the check box next to "Record this telephone conference call" if you want to create an audio recording of the call. You can dial the telephone number for the meeting and enter the telephone conference meeting ID and, if required, the password, to hear the recorded call after the meeting has ended.



6. After entering options for the call, click OK to close the dialog box and return to the Tools tab. When you save your meeting, the telephone conference call will be created. View the meeting details for information about the call, such as the telephone number for the call.

See also:
Tools: How to Get Your Work Done
Creating a Scheduled Meeting
Editing a Scheduled Meeting
Including a Telephone Conference Call in the Meeting