Including a Telephone Conference Call in the Meeting

You should be familiar with the following information before you use a telephone conference call as the audio for your meeting:

• You can use Sametime to schedule a telephone conference call only if your server includes this capability. See your system administrator for more information.



• The call is scheduled using MeetingPlace^TM from Latitude Communications^TM. MeetingPlace is a conference server that reserves telephone lines for your call.



• A telephone number for the call is automatically assigned and appears on the Meeting Details page.



• Your call is saved when you save the online meeting. If you have a problem scheduling your call, the meeting will not be saved.



• You can change information for the call when you change information for the meeting. For example, you can reschedule or cancel the call by editing the meeting.



• Information about the call appears on the Meeting Details page.



• During an active meeting, information about the call appears in the bottom right corner of the Meeting Room and in the meeting details for the meeting. To attend a call, you can either click "Join Call" and enter your own phone number in the "Join Telephone Conference Call" dialog box, or you can dial the number provided for the call. The system administrator determines how you can attend the call.

To include a telephone conference call in the meeting:

1. Select the "Telephone conference call" radio button under Audio/Video on the Tools tab.



2. Enter a MeetingPlace user name and password if required or if you have a personal account. Your system administrator can provide you with your MeetingPlace user name and password. See your administrator for more information.



3. Enter the number of locations for the call. For example, if you are joining the call from Atlanta, two of your colleagues are calling in from Houston, and three more coworkers are calling in from Dublin, you would enter 3 in the "Number of locations" field. (You only need to count locations, not the number of people in each location.) A phone line is reserved for each location.



4. To set options for the call, such as a telephone conference call meeting ID and password, click Options. If you do not set options for your call, a telephone conference call meeting ID is automatically assigned to the call.

See also:
Setting Options for a Telephone Conference Call
Tools: How to Get Your Work Done
Listening to a Recorded Telephone Conference Call
Creating a Scheduled Meeting
Editing a Scheduled Meeting