Attending a Meeting with NetMeeting

NetMeeting^® is an online conferencing program that allows you to share files with screen sharing and to draw on a whiteboard. When scheduling a meeting in the Sametime Meeting Center, you can select NetMeeting as a tool for the meeting.

You can use NetMeeting in the following ways:

• You can use NetMeeting instead of Sametime for all meeting collaboration. You can attend the meeting from the Sametime Meeting Center. Once the meeting begins, you can use NetMeeting for all interactions.



• You can use NetMeeting to listen to the audio and see the video in a Sametime meeting. If you use NetMeeting to participate in the audio and video portion of a Sametime meeting, you cannot see any of the Sametime meeting content, such as a shared screen or a file on the whiteboard.

Attending a Meeting That Uses NetMeeting for Collaboration

To attend a meeting that uses NetMeeting instead of Sametime for all meeting collaboration:

1. Click "Attend a Meeting" on the "Welcome to Sametime" page.



2. Click the meeting name. A new browser window appears.



3. Click the button to start NetMeeting. NetMeeting launches, and you can use the screen-sharing and whiteboard tools to interact with the other participants.

Note You must have NetMeeting 3.01 on your computer to attend a NetMeeting meeting.

Using Netscape Communicator to Attend

If you use Netscape Communicator to attend a NetMeeting meeting, you must download and install the "Sametime Plug-in for NetMeeting Meetings Using a Netscape Browser." You can download the plug-in from the Download page or when you attend the meeting.

To download the plug-in when you attend a meeting:

1. Click "Attend a Meeting" on the "Welcome to Sametime" page.



2. Click the meeting name. A new browser window appears, and then a dialog box appears.



3. Click the link to get the plug-in.



4. Click the link to download and install the plug-in.



5. If you see the security warning dialog box, select the "Remember this decision" check box and then click Grant.



6. Click Install. The plug-in is installed, and you can return to the Meeting Center to attend the meeting.

Using NetMeeting for Audio and Video in a Sametime Meeting

You can use NetMeeting to listen to the audio and see the video in a Sametime meeting. If you use NetMeeting to participate in the audio and video portion of a Sametime meeting, you cannot see any of the Sametime meeting content, such as a shared screen or a file on the whiteboard.

Attend Using NetMeeting

To use NetMeeting to attend a meeting that includes Sametime users:

1. Before the meeting begins, view the meeting details and write down the audio conference ID number. To view the details, click the meeting name in the Sametime Meeting Center.



2. Start NetMeeting. (You must have NetMeeting 3.01 on your computer to attend.)



3. Choose Tools - Options, and click the Advanced Calling button.



4. Select the "Use a gateway to call telephones and videoconferencing systems" check box.



5. Enter the name of your Sametime server in the Gateway field. The name of the Sametime server is identical to the address that you used to access the Sametime Welcome page. (For example, www.yourSametimeserver.com.) Contact your system administrator if you do not know the name of your Sametime server.




Note You do not need to enter the http:// at the beginning of the server name.

6. Click OK in the Advanced Calling Options dialog box, and then click OK in the Options dialog box.



7. Click the Call button.



8. Enter the audio conference ID from step 1 in the To field.



9. Select "Phone number" in the Using drop-down box.



10. Click Call to join the meeting.

Using Sametime in a Meeting with NetMeeting Users

To use Sametime to attend a meeting that includes NetMeeting users, click the meeting name in the Meeting Center. The Sametime Meeting Room appears.

During the meeting:

• Use Automatic Microphone mode for Sametime audio. NetMeeting users cannot request the microphone if you use Request Microphone mode.



• Try not to interrupt the person who is speaking. If you speak while someone else is speaking, NetMeeting users will hear only the first person who spoke.

See also:
Using NetMeeting