Adding an Individual Name to the Contact List

When you add an individual name to your contact list, you must add the name to a new or existing personal group. For example, if you add a coworker named Devon to your contact list because you are working on a marketing project together, you might create a new personal group called Marketing and add Devon to this group.

Note You cannot add individual names to public groups. Your system administrator controls the contents of public groups.

To add an individual name to your contact list:

1. Open the "Add Person or Group" dialog box in one of four ways:



• Click the Add button .



• Choose People - Add.



• In the contact list, select a public or personal group, right-click and choose Add from the shortcut menu.



• In Sametime Connect for the desktop, press Insert while the contact list is displayed in the Sametime Connect window.



2. Make sure the Users tab is selected, and choose a user community from the drop-down menu. If only one community is available, you do not see the drop-down menu. The possible user communities are:



• Sametime: This community contains regular users at your company. In the "User name" field, enter a name exactly as it appears in your company's Directory, or click Directory to search the Directory. For more information, see "Searching for Names in the Directory."



• External: This community contains people connected to your company's extranet. Enter the person's full e-mail address. For example, person@place.org.



• AOL Instant Messenger: This community contains AOL Instant Messenger users. This option is available only if you use Sametime Connect for the desktop. Enter the user's complete AOL Instant Messenger screen name in the "Screen name" field, or click Find By Email and enter the person's AOL^® e-mail address.



3. (Optional) Enter a nickname for the person. This nickname appears throughout Sametime Connect instead of the person's full name, short name, or screen name. The nickname appears only on your computer; other people cannot see the nickname. If you searched the Directory for a name, you must first add the name to your contact list, and then create the nickname.



4. Select an existing personal group name, or create a new group by entering a new group name.



5. Click Add.



6. If the person's name matches more than one entry in the Directory, a list of matching names appears. Select the correct name from the list and click Add.



7. Click Close.

See also:
Adding a Group to the Contact List
Searching for Names in the Directory
Adding a Participant Name to the Contact List
Removing an Individual or Group from the Contact List
Creating and Maintaining the Contact List
Determining Which Version of Sametime Connect You Are Using